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General Policies Concerning Foreign Experts Coming to USTB (2)

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The Categories of Foreign Experts

Category A

A1 Selected for the ‘Domestic Talent Programs’

A2 Conforming to international criteria of professional achievement

A3 Foreign talents fulfilling the market demand for government-encouraged posts

A4 Innovative and entrepreneurial talents

A5 Outstanding young talents

A6 Graded 85 points or more in the points-based system

Category B

B Foreign professionals urgently needed in the economic and social development of China

List of the Application Materials for the Work Permit

1. Application form for the Work Permit. The procedure is to fill out an online form from SAFEA → Receive a form automatically generated online→ Stamp the form with the official seal of USTB

2. Credentials of professional qualifications (Category B)

3. Certificate (Diploma) of the highest academic degree (Category A5/A6/B);

4. Health documents

5. Employment contracts or employment certification (Contracts in Chinese along with a letter of appointment, and a letter of recommendation)

6. Photocopies of the first page and the page of personal details in the passport and a photocopy of the valid residence permit

7. In case of a transferring the residence permit to USTB, a cancellation certificate provided by the previous unit for the Foreign Expert Work Permit and proof of the termination of the previous employment.

8. Family members accompanying the applicant is required to submit the following materials: photocopies of the first page and page of personal details of their passports, digital photos, medical reports, the original and the translation of the proof of the relationship to the applicant;

9. Non-criminal record certificate (Category B);

10. Insurance documents and letter of commitment between the three parties aged over 65 years old.

Category A applicants are only required to submit materials numbered 1-8; however, Category B applicants are required to submit materials numbered 1-9.

Application Materials to be Granted Approval from SAFEA

A1-A4 foreign experts are not required to submit any materials on their own for approval. But an accompanying family member shall submit a copy of proof of relations to the applicant for approval.

A5-A6 foreign experts shall submit a copy of the certificate (diploma) of their highest academic degree. And an accompanying family member shall submit proof of relations to the applicant for approval.

Category B foreign experts shall submit a copy of the certificate (diploma) of their highest academic degree, and, in most cases, a non-criminal record certificate. And an accompanying family member shall submit proof of relations to the applicant for approval.

Applying for the Work Permit Notice

1. Form

a. The original documents and the Chinese translations of paper-based materials shall be scanned into electronic documents and uploaded to the online SAFEA system.

b. Non-Chinese documents shall be accompanied with Chinese translations and stamped with the official seal of the school concerned except for passports or international travelling documents.

c. Photocopied or printed paper-based materials should be presented on A4 paper.

d. The processing time is 5 working days for those individuals in Category A while the processing time is 10 working days for those individuals in Category B.

2. List of application materials for administrative approval

Item	Material for Submission	Requirements	Notes
1	Application Form for Foreigner’s Work Permit	Complete the form and print it out from the online site. The applicants sign the form with the official seal of the employing entity or an authorized unit before having it scanned and uploaded to the SAFEA online system.
2	Credentials of Professional Qualifications	The credentials of work experience related to their present position shall be issued by previous employing entities, including the previous position, time of work, projects they engaged and references. The materials shall be stamped with the official seal of the entity or signed by a person in charge thereof.	Not required for Category A1 applicants. The originals are required when applicants enter China.
3	Certificates (diplomas) of Highest Academic Degree	Certificates (diplomas) of highest academic degree or credentials of professional qualifications are certified by Chinese embassies or consulates in foreign countries/the applicant’s countries, or notary authorities in the applicant’s countries or the education certification agencies of China.	* Not required for Category A1-A4 applicants. Certificates acquired in China are not required to be certified. Original certificates are required when applicants enter China.
4	Non-Criminal Record Certificate	Issued by police or safety departments, courts, notary authorities, etc. in the habitual residence or the country of nationality of applicants, or embassies or consulates of the country of nationality in China. A habitual residence refers to countries or regions where applicants lastly lived for more than a year, except in China.	Not required for Category A applicants. Category B applicants shall submit the certificate and its notary authorization. * Original certificates are required when applicants enter China.
5	Health Documents of Applicants	Applicants shall sign a letter of commitment for a medical examination before entering China. After entering China, they shall receive the examination at the Beijing International Travel Healthcare Center.
6	Employment Contract	Applicants shall at least submit a contract in Chinese with the applicants’ signature and the official seal of their employing entity and this material shall not be altered. The contract shall include the place and details of work, salaries and remuneration, duration and position on the page of signature where the official seal is stamped.
7	Passport or International Travel Documents of the Applicants	The page of personal details in the passport or international travel documents of the applicants
8	Digital Photo of the Applicants	A clear and recent digital photo of the applicants in full-face (bareheaded, white background and no frame), with the image located at the center, occupying around 2/3 of the photo.
9	Relevant Materials for Accompanying Family Members	The page of personal details of the passport or international travel documents of family members, proof of relationship to the applicants that is marriage certificate of spouse, and birth certificates of children. A letter of commitment for their medical examination of family members over 18 years old as well as digital photos.	The notarization of certificates for relationship to the applicants shall be submitted. Original certificates are required when applicants enter China.
10	Letter of Commitment between the Three Parties	Applicants over 65 years old shall submit the letter of commitment signed by three parties (the employing entity, the experts employed and their family members).
11	Insurance	Applicants over 65 years old shall submit their policies of insurance in any form, which covers their stay in China.

Please note the following:

1. High-end foreign talents shall submit the materials in conformity with the requirements in accordance with the Classification Criteria for Foreigners’ work in China. The applicants shall sign the application form with the official seal of the employing entity and agree to accept further investigations by the relevant authorities.

2. Foreigners reaching the standards of the point-based system for high-end talents shall submit a copy of the certificate (diploma) of highest academic degree, the employment certification, the certification of Chinese language level (HSK, Hànyǔ Shuǐpíng Kǎoshì, translated as the Chinese Proficiency Test), the credentials of professional qualifications and proof of annual pay in China;

3. Applicants having received the Work Permit in the last 3 years do not need to submit the certificate (diploma) of the highest academic degree again. Applicants who apply for the same post, gaining prior approval do not need to submit the credentials of professional qualifications.

4. Applicants should apply for the Work Permit again when their nationality is changed.

5. The term to work in China as applied is normally the same as the term of the employment contract or certification. In any special cases of discrepancy, an explanation is required and the former should not exceed the latter.

Applying for the Work Permit

The First Case

Applying Directly for the Work Permit

The processing time is 5 working days for those individuals in Category A while the processing time is 10 working days for those individuals in Category B. Applicants may apply in China directly for Foreigner’s Work Permit in one of the following circumstances:

(1) Applicants are high-end talents (Category A) who have already entered China with a visa or valid residence permit.

(2) The employing entity where the applicants work changes, but the occupation remains the same, and the residence permit is still valid.

(3) Family members of the applicants working in China have valid visas or residence permits.

(4) Applicants meet the requirements of the authorities.

Documents

Original documents and the Chinese translations of the paper-based materials shall be scanned and uploaded to the SAFEA online system. Non-Chinese documents shall be accompanied with Chinese translations and stamped with the official seal of the school concerned except for passports or international travelling documents. Photocopied or printed paper-based materials should be presented on A4 paper.

List of Application Materials for Administrative Approval

Item	Materials to submit	Requirements	Notes
1	Application Form for Work Permit	Complete the form and print it out online. The applicants sign the form with the official seal of their employing entity or an authorized unit before having the form scanned and uploaded into the system.
2	Professional Credentials/Qualifications	The credentials of work experience related to their present post applied shall be issued by previous employing entities, including the previous position, time of work, projects they engaged in and references. The materials shall be stamped with the official seal of the entity or signed by a person in charge.	*Category A1 applicants are not required to submit original credentials
3	Certificates (diplomas) of Highest Academic Degree	Certificates (diplomas) of highest academic degree or the credentials of professional qualification are certified by Chinese embassies or consulates in foreign countries/the applicant’s countries, or notary authorities in the applicant’s countries or the education certification agencies of China. Certificates acquired in China do not need to be certified.	*Category A1-A4 applicants are not required to submit original credentials
4	Non-Criminal Record Certificate	Issued by the police, courts, or notary authorities, etc. in the habitual residence or the country of nationality of applicants, or embassies or consulates of the country of nationality in China. A habitual residence refers to countries or regions where applicants lastly lived for more than a year, except in China.	Not required for Category A applicants. Category B applicants shall submit the originals of the certificate and its notarization.
5	Health Documents of the Applicants	Issued by inspection and quarantine institutions in China within 6 months.	* If the Residence Permit of the applicant is still valid, these documents are not required.
6	Employment Contract	Applicants shall submit a contract in Chinese with the applicants’ signature and the official seal of their employing entity and they shall not be altered. The contract shall include the place and details of work, salaries and remuneration, duration and position on the page of signature where the official seal is stamped.	The original contract with signature and the official seal is required.
7	Valid documents	The page in the passport of applicants of their personal details, visa and the latest entry; applicants whose employing entity changed shall present the page of occupational residence of the passport.	The original documents are necessary.
8	Digital Photo of the Applicants	A clear and recent digital photo of the applicants in full-face (bareheaded, white background and no frame), with the image located at the center, occupying around 2/3 of the photo.	Digital file
9	Relevant material for accompanying family members	The page of personal details of the passport or international travel documents of family members, proof of relationship to the applicants, that is the marriage certificate of the spouse, and birth certificates of the children. A letter of commitment for medical examinations of family members over 18 years old. Digital photos must also be submitted.	The notarization of certificates for relations between relatives and applicants shall be submitted.
10	Letter of Commitment between the Three Parties	Applicants over 65 years old shall submit the letter of commitment signed by three parties (the employing entity, the experts employed and their family members).	The original letter is required.
11	Insurance	Applicants over 65 years old shall submit their policies of insurance in any form, which cover their stay in China.	The original insurance documents must be submitted.
12	Miscellaneous	Applicants whose employing entities changed shall submit the certificate for termination of employment, and the cancellation certificate issued by previous entities.	The original documents are required.

Please note the following:

1. No credentials of professional qualifications are to be submitted if the position applied for remains the same as the applicant has already gone through the process and obtained prior approval.

2. Professional Credentials/Qualifications are required if the profession applied for is a different occupation.

3. According to the laws and regulations of China, applicants who pass the preliminary review by the competent authorities or qualify for the positions required, shall submit approval documents or credentials of professional qualifications issued by the authorities.

4. Applicants should go through the procedures of the initial application for the Work Permit if they do not fall within the first case but they have already applied to enter China.

Applying for Work Permit after obtaining the Work Permit Notice

The Second Case

The processing time is 5 working days for those individuals in Category A while the processing time is 10 working days for those individuals in Category B.

Documents

The original documents and the Chinese translations of paper-based materials shall be scanned into electronic documents and uploaded to the service system. Non-Chinese documents shall be accompanied with Chinese translations and stamped with the official seal of the school concerned except for passports or international travelling documents. Photocopied or printed paper-based materials should be presented on A4 paper.

List of Application Materials for Administrative Approval

Item	Materials for submission	Requirements	Notes
1	Visa of Category Z or R or valid residence permit held by the applicants	Visa page on passport or international travel documents, page with seal of entry or information page on residence permit.
2	Visa or valid residence permit of accompanying family members of the applicants	Visa page on passport or international travel documents, page with seal of entry or information page on residence permit.
3	Health documents of the applicants	Issued by inspection or quarantine institutions in China within 6 months.

Notes:

1. Applicants shall fill out the Application Form for the Work Permit while adding in any required information in respect to the application.

2. Applicants, who fail to submit the original copies of employment contract or certification, professional credentials/qualifications, non-criminal record certificate, health documents or certificate (diploma) of highest academic degree when applying for the Work Permit Notice, shall do so for examination when applying for the Permit. Paper-based materials are not required of certificates issued in certain cases.

Applying for an Extension of the Work Permit

List of Application Materials for Administrative Approval

If the employing entity is to retain the applicant for the same post or in the same profession, it shall submit an application to the authority between 30 to 90 days before the expiration of the applicant’s Work Permit.

Item	Materials for Submission	Requirements
1	Application Form for an Extension of the Work Permit	Complete the form and print out the online version. The applicants sign it while adding the official seal of their employing entity or an authorized unit before having it scanned and uploaded to the system.
2	Employment Contract or Certification or Letter of Dispatch	Applicants shall submit a contract in Chinese with the applicants’ signature and the official seal of their employing entity and the contract, the signature and the seal shall not be altered. Chinese translations are required of non-Chinese employment certifications and stamped with the official seal of the entity.
3	Passport, Visa, Valid Residence Permit	Visa page on passport or international travel documents, page with stamp of entry or information page on residence permit.
4	Foreigner’s Work Permit

Applying for the Residence Permit

First time applicants shall submit the following:

a) Application letter issued by the International Office of USTB;

b) Organization code of USTB (photocopies stamped with the official seal of USTB)

c) Foreign Expert Work Permit (the original and copies of both sides);

d) Passport

e) Valid health documents

f) Registration form for temporary accommodation

g) Proof of termination of the applicant’s previous employment in China if any.

h) A photo taken on the spot (a photo with a size of 3.5*5.3cm of the applicant bareheaded is required if he/she does not come in person);

i) Visa and the application form for the Residence Permit.

Applicants who apply for an extension of the Work Permit shall submit the following:

a) Application letter issued by the International Office of USTB;

b) Organization code of USTB (photocopies stamped with the official seal of USTB);

c) Work Permit (the original and copies of both sides);

d) Passport

e) Registration form for temporary accommodation

f) A Photo taken on the spot (a photo with a size of 3.5*5.3cm of the applicant bareheaded is required if he/she does not come in person);

g) Visa and the application form for the Residence Permit.